Posts Tagged ‘Documentation Management’

Roger Lewis

Roger Lewis

Hi, I’m Roger Lewis. I’m the developer of ProjXsense, our web-based system for engineering management and document control.

You are obviously here because you’re interested in managing the documentation and information generated within your company or on your projects. The information posted herein explains how my product can help you achieve your documentation management objectives. If you are unable to find the information you need, please feel free to contact me.

The application was first envisioned sometime in the year 2000. My objective in developing the application was at the time very straightforward. I simply wanted to have an online source, easily accessible by employees, clients and third parties, for storage and retrieval of my engineering documents. (You see, I was at the time an engineering project manager working on major design projects within the oil and gas industry. See my bio).

A Tool for Engineering Management and Document Control

ProjXsense has, through years of development and listening to users and prospective clients, evolved into what I believe is truly a most useful tool with a very comprehensive set of features. These include such capabilities as:

Document Management – An intuitively implemented system for organizing your documents that stores thousands of documents of all types by group, category, and/or subcategory and enables instant search and retrieval by a host of user defined attributes.
Transmittal Management – A highly flexible system that automates the entire process of transmitting and tracking document submittals. The process includes the creation, scheduling, distribution, notification, acknowledgement, tracking, monitoring, searching, forwarding, and reporting of transmittals. It also includes an automated print ordering and distribution system that allows you to order and deliver by any delivery method to anyone, anywhere, individual hard copy print orders of any quantity, size, type, and binding. This is a real time saver!
Document Workflow – This newly added feature handles any type of workflow process without having to create cumbersome flow diagrams or sets of electronic rules. A log at all times displays in color coded format the due date and status of each process. Clicking on the due date brings up a form with which workflow participants can review the entire history of the process, what is being worked on, who is working on it, and the status of each individual’s contribution.
Engineering Task Tracking – Automatically track progress and the completion of deliverables by linking deliverables to individual tasks and project milestones.
Vendor Documentation Tracking – Automatically track progress and the completion of required vendor documents by linking the deliverables to individual documentation requirements and contract milestones.
Assignment and Monitoring of Action Items – Create action items and assign accountability on the fly, and automatically monitor their progress. Easily create rules for document workflow, and monitor the progress of document creation throughout its lifecycle.
Email Management – A highly sophisticated system of categorizing and organizing email. Takes email communications to a new level.
Team Collaboration – Real time, online collaboration on project documents saves time and increases productivity. Use the built-in procedures for annotating documents directly in your browser.
Progress Reporting – Automatically generate weekly and monthly progress reports of expenditures and project progress.
Document Transfer – Facilitates the transfer of custody of document files from the engineer to others. Automatically generates a customizable index of file attributes that enables the document files to be linked to other electronic file systems, for instance when files are to be used for ongoing operations and maintenance of a facility.
Knowledge Management – Easily organize and store knowledge based issues such as lessons learned and FAQs for future reference.
Productivity Enhancement – System features are shown to increase productivity significantly.

ProjXsense actually consists of two products: 1) The Company, or Multi-Project site that is suitable for multiple, low fee (less than $500k) projects, and 2) the Dedicated Project Site that is suitable for larger (greater than $500k) projects. Please don’t take those fee limitations too seriously, but take a look at the following executive summaries for these products. They give brief explanations of the purpose, features, benefits, and advantages of each.

Executive Summary for the Dedicated Project Site

Executive Summary for the Company Site

Use these summaries to help form an initial assessment of whether these products are right for you. Then, if you’re having difficulty deciding which of the hundreds of available applications you want to go with, check out our Evaluation Guideline. We discuss your alternatives for documentation and information management in depth.  If you’d like to see how our product compares to another application gaining prominence in the industry, check out A Comparison to CoreWorx.

To fully evaluate our system, refer to our FAQs and the additional information, including pricing, on the About page. And of course check out the hands-on demonstrations accessed from the Demos page. Finally, if you are concerned about ROI, you may be interested in calculating the Potential Savings that can be realized from using our system.

Why We’re Different

We are different. Whereas most competing products are complex, inflexible, and expensive, ours is simple, easily customizable, and very low cost. You will note our tagline, “Intuitive Communications”. This is what I believe is a major distinction between our products and those of our competitors. Unlike many competing products, our interface truly is intuitive. By that I mean users will not have to undergo training to fully utilize this product. A couple of hours of orientation may be necessary, but many competing products require week-long training programs to educate users into the operation of their applications. These necessary training programs, which, according to some, simply confirm the complexity of those applications, are extremely expensive, often costing thousands of dollars per user.

When it comes to system adaptability, the difference here is that our system is easily customizable to suit customer requirements whereas most competing products can not be modified at all.

And finally there is cost. ProjXsense has a total cost of ownership orders of magnitude less than the competition. In fact, when comparing our total cost of ownership to that of systems like those offered by Documentum, LiveLink, FileNet, ProjecTools, and EnterpriseEngineer to name a few, you may find that they can be up to 50 times more costly.

The Next Step

Our goal is to make ProjXsense the engineering management application of choice for the engineering community. We anticipate the need for additional features and future enhancements to our application, but believe they should be dictated by customer demand. To that end, if you are considering using our application but find that it is lacking features or enhancements that you require to meet your operational objectives, please let us know either by contacting me directly or by posting a comment below (click the comment link), and we will certainly do our best to implement your desires.

Thanks for visiting.

Roger Lewis


Read Full Post »